Volunteers Extranet Privacy Policy

1. Acceptance of our Privacy Policy

Scripture Union Scotland takes your privacy very seriously and is committed to providing a safe and secure online environment for our volunteers to communicate online through our website, volunteers.suscotland.org.uk

This notice describes our privacy policy. By using volunteers.suscotland.org.uk you are accepting the practices described in this Privacy Policy.

In the following document “User” refers to public users of the volunteers extranet, while “Member” refers to registered members of volunteers.suscotland.org.uk.

2. Information we collect

The types of information we gather include:

2.1. Information you give us

We collect personal information such as names, gender and date of birth, home address and email address in order to generate a Member activation keycode. A Member’s unique activation keycode is sent to their home postal address or email address.

A valid email address is required when the Member logs in for the first time.

We receive and store all information entered on any of our online forms. We use the information that Users or Members provide in this way for the purpose of responding to their requests.

2.2 Automatic collection of information

In order to provide the highest quality experience for all users, SU Scotland tracks the activity of all users accessing our site. This information includes IP addresses of users, page views, unique visitors and repeat visitors. We also collect information on the type of browser users use for statistical purposes. None of this data is correlated in any way with any personally identifiable information.

We also use cookies, which are stored on a Member’s computer to enhance their experience. This cookie tracks a Member’s preferences, whether they are logged in, and some of their activities while on our site. Members may choose to reject these cookies, but if they do, they may be unable to take advantage of all the volunteers extranet features and services. Refer to your browser’s help information to learn how to disable cookies.

All Member’s private messages and instant messages are also automatically saved into a secure database. This is only accessed in the event of an investigation into cases including, but not exclusively of, bullying, abuse and inappropiate use.

3. Security of the information we collect

Information we collect is stored in a secure data facility and is only available to authorised personnel on a need-to-know basis.

We take all reasonable precautions to secure and protect the information we collect. All personal information is password protected. However, no information collected over the internet can be guaranteed to be completely secure. If we become aware of a security breach that may affect your personal information, we will notify Users via the email addresses Users provide.

4. Information we share

Scripture Union does not rent, sell or share User’s personal information with any third party companies. There are two exceptions to this statement:

(a) Member’s personal information may need to be shared when Scripture Union Scotland employs a company for the technical development of volunteers.suscotland.org.uk. In this case the company will be asked to sign a confidentiality agreement.

(b) We may also disclose information in special cases when we have reason to believe that disclosing this information is:

· reasonably necessary in order to comply with the law;

· to enforce or apply our Terms and Conditions;

· to protect our rights and those of our Users.

The volunteers extranet is a resource and social networking website. As such, personal information may be read by others if it’s posted in, for example, a blog entry, a message, a comment, a forum or a photo album. We strongly advise against entering personal information in any public, semi-public or private online area. From time to time and in order to make our Members aware of the risk involved with posting personal information online we will post articles on the volunteers extranet about how to stay safe online.

5. Protecting our Members privacy

In order to protect our Members privacy we have chosen to setup a private, invite-only, social network that is not accessible to public Users or open to public Users to register as Members.

Information displayed automatically within a Member’s personal profile and in the volunteers extranet community area is strictly limited to their real name and gender. No other information, including their email address and postal address, is visible to other Members, except at the Member’s own choosing. A Member is also known by their real name whenever they access or post content to the site.

A Member is unable to edit their name within their profile. We have put this information into a read-only field to help prevent people altering their identity or impersonating someone they are not. A Member is known by their real name throughout the site. If a mistake has been made within this read-only information, please contact volunteers(at)suscotland(dot)org(dot)uk so we can rectify the error.

We believe that all of these steps are appropriate to help keep the volunteers extranet a secure and safe online environment in which our volunteers can communicate in. We believe they do not contravene a Member’s privacy.

6. Links to external sites

This privacy policy only covers content found on volunteers.suscotland.org.uk and does not extend to other sites accessible through links posted on to volunteers.suscotland.org.uk. These other sites will have separate privacy and data collection practices. We do not have responsibility or liability for these independent policies.

7. Contacting Scripture Union Scotland

If you have any questions or concerns about the Volunteers Extranet privacy policy you can contact us by emailing volunteers(@)suscotland(dot)org(dot)uk.

Alternatively, you can contact us through the following:

Address: Scripture Union Scotland, 70 Milton Street, Glasgow G4 0HR

Telephone: 0141 352 7613

Fax: 0141 352 7600

8. Changes to our Privacy Policy

From time to time SU Scotland may make changes to this privacy policy. We will notify members of any changes by placing a prominent notice on volunteers.suscotland.org.uk.